FRIENDS OF THE LIBRARY
The name of the organization shall be Friends of the
Port Isabel Public Library.
Section 1. The Friends of the Port Isabel Public Library
shall be a non-policy, non-profit organization whose
purpose shall be to promote the interests and welfare
of the Port Isabel Public Library as a cultural and
educational asset to the City of Port Isabel.
Section 2. This organization shall at all times cooperate
with the Texas Library System and other pertinent
organizations in the promotion of better library services
Section 1. Any person interested in the welfare of
the Port Isabel Public Library may become a member
upon payment of dues, as set at the annual meeting.
Section 2. Special Memberships are as follows: Special,
Supporting, Patron, Student. Amounts shall be set
at the annual meeting.
Section 1. Regular meeting shall be held monthly or
as set by the Executive Board.
Section 2. The December meeting shall be known as
the Annual Meeting and shall be for the purpose of
electing officers, receiving reports of officers and
committees, selecting an auditor, and for any other
business that may arise.
Section 3. There shall be an annual audit of the financial
records before the new officers take office in January.
Officers and Their Election
Section 1. The officers shall be a President, Vice-President,
Secretary, and Treasurer.
Section 2. Duties of the President shall be to preside
at all meetings, appoint special committees as needed,
and authorize calls for any special meetings.
Section 3. Duties of the Vice-President shall be to
assume the duties of the President in the absence
of the President.
Section 4. Duties of the Secretary shall be to keep
true and accurate account of all meeting proceedings
and shall have custody of the minutes.
Section 5. Duties of the Treasurer shall be to take
charge of all the financial transactions of the organization,
all dues and monies, and shall keep an accurate record
Section 6. A committee appointed by the President
shall nominate the officers at the November meeting.
Nomination for office may also be made from the floor
provided consent of the person nominated has been
obtained before the nomination is made.
Section 7. The officers shall be elected at the Annual
Meeting for a term of one (1) year, or until their
successors are elected.
Section 8. Election shall be by ballot unless there
is only one (1) nominee for the office.
Section 9. A majority of those present and voting
shall be necessary for the election of the nominee.
Section 10. No officer shall hold more than one (1)
elective office at one (1) time, nor shall any officer
serve more than two (2) consecutive terms in the same
Section 11. The term of officers elected shall begin
with the fiscal year.
Section 12. Special meetings shall be held at the
call of the President, or upon the written request
of three (3) members, or upon the request of the Executive
Board, provided a notice is given five (5) days previously.
Section 13. Notice of all meetings shall be posted
in the Port Isabel Press and posted in the Port Isabel
Section 1. The officers and chairmen of the Standing
Committees shall constitute the Executive Board, of
which the President and Secretary shall be Chairmen
and Secretary, respectively.
Section 2. The Executive Board shall manage the affairs
of the organization in the interval between meetings.
Section 3. The Chairmen of the Port Isabel Library
Board and the Librarian of the Port Isabel Public
Library shall be ex officio members of the Executive
Board. The Chairmen of the Library Board and the Librarian
shall not have the privilege of voting in case of
Section 4. Meetings of the Executive Board shall be
held at the call of the President or upon written
request of three (3) members of the Board, due notice
having been given.
Section 5. The Executive Board shall fill vacancies
in executive offices for the unexpired term.
Section 1. The President, as necessary, shall appoint
standing Committees of Membership, Budget and Finance,
and Publicity. The incoming Committee Chairmen may
appoint a corresponding Secretary.
Section 2. The President may appoint special Committees
for the study and investigation of special problems.
Such committees are to serve until the completion
of the work for which they were appointed.
Section 3. Active work of the Friends of the Port
Isabel Public Library shall be done through committees
appointed as necessary.
Section 4. It shall be the duty of each Committee
Chairmen or officer to turn over the complete records
of their activities to incoming officers.
Section 1. This organization shall be authorized to
accept funds from all groups and individuals desiring
to contribute to the welfare of the Port Isabel Public
Section 2. Funds shall be expended only in accord
with the purpose of the organization.
Section 1. The members present shall constitute a
quorum, provided two (2) general officers are present.
Section 2. Two (2) general officers and a majority
of the committee chairmen shall constitute a quorum
of the Executive Board.
The rules contained in the current edition of Robert’s
Rules of Order Newly Revised shall govern the organization
in all cases, which they are applicable and in which
they are not inconsistent with these By-Laws and any
special rules of order by the organization may adopt.
These By-Laws may be amended at any meeting by a two-thirds
2/3 vote of the majority of members present and voting,
provided a written proposed amendment signed by two
(2) members has been submitted to the Executive Board,
and in turn posted by the Secretary at least fifteen
(15) days prior to any business meeting.